The Procurement & eCommerce Department is responsible for approving non-NEISD organization flyers for distribution at our campuses. Flyers are reviewed by the Executive Director of Procurement & eCommerce. 

Visit the Flyers- Distribution of Nonschool Literature page for further policies, information, and details.  

Questions may be directed to the Procurement & eCommerce Department, (210) 407-0175 or via email correspondence procure@neisd.net.

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Students and Teachers are NEISD's first priority at every campus; therefore, any request to use a facility should be directed to the Department of Procurement & eCommerce.

• Access the Event Management System (EMS).

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Auditorium, cafeteria, commons areas, middle school gyms, elementary school gyms, and elementary school fields are the areas most often rented by the northeast community.

The Facility Reservations Office is not authorized to rent the high school level athletic facilities. NEISD District Policy GKD (Local) indicates, "...High school athletic fields such as football, baseball, softball, and soccer, and middle school football fields shall be for school use only. Any exceptions must be authorized by the Superintendent or designee and the executive director of athletics..."  Please feel free to contact the Athletics Department at (210) 356-6900 for procedures, authorization, and pricing of those high school athletic facilities.

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Contact your Insurance Agent/Provider with the insurance requirements.

All Renters MUST submit proof of Certificate of Liability Insurance at the same time the Facility Use Application Form is submitted. A Certificate of Liability Insurance may be obtained as a separate policy or as a rider. North East Independent School District MUST be listed as an "Additional Insured" on the Certificate of Liability Insurance and a copy of the Additional Insured endorsement/policy language must be attached. The minimum limits of liability are $1,000,000. North East Independent School District is not responsible for injuries to participants and/or spectators and is not responsible for damage to and/or loss of a Renter's property.  To the fullest extent permitted by law, the Renter agrees to indemnify and hold the North East Independent School District, its trustees, employees and representatives, harmless from any and all claims for monetary damages or other relief resulting from the Renter's invitees and/or use of the facility as contemplated by this Agreement. Such indemnity shall include defense costs against any such claim incurred by the North East Independent School District and its counsel of record.

Access SAMPLE of Certificate of Insurance 

Contact your Insurance Agent/Provider with the insurance requirements.
Policy must be currently in effect during the date/time of contracted facility rental.

“Certificate Holder” must name:

North East Independent School District
8961 Tesoro Drive
San Antonio, TX  78217

A Certificate of Insurance may be emailed to csalaz4@neisd.net.

NEISD District Policy GKD (Local) indicates, ...

Organizations or individuals using school facilities shall release the District from liability for personal injury and/or damages to personal property. All groups using school facilities shall be responsible for the cost of damages incurred during their use. Organizations using school facilities shall provide evidence of liability insurance, with the following exceptions:

1.School-related organizations that perform an educational function that renders them immune from liability under Texas law.

2.Governmental entities that are immune from liability under Texas law.

3.Organizations in which membership and membership fees are voluntary and activities are confined to the membership and are nonprofit in character.

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YES, RESERVATIONS REQUIRE CONFIRMATIONS. 

The Facility Reservations Office (FRO) shall submit an invoice to Organization Representative(s) and are asked to thoroughly review any and all reservation details/information and confirm the reservation as submitted.  Once the Organization's Representative confirms the reservation, the FRO processes as such and continues with other administrative duties associated with the reservation.

Cancellation/Change Fee(s) shall be assessed at a rate of $50.00 per occurrence. Failure to respond with a reservation confirmation in a timely may result in a CANCELLED reservation.

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Each organization falls under a specific category code based upon organization membership.
The categories and examples of each are as follows:

• Category I - Direct School Support Organizations - Parent-Teacher Associations, Booster Clubs, Band Parents, etc.
• Category II - Youth Organizations - Boy Scouts, Girl Scouts, Camp Fire Girls, YMCA, YWCA, etc.
• Category III - Nonprofit Community Service-Oriented Organizations - Volunteer Fire Departments, Volunteer Neighborhood Associations, etc.
• Category IV - Nonprofit, Noncommercial Organizations - Homeowners Associations, Churches, etc.
• Category V - Governmental Entities - City of San Antonio, Bexar County, Federal, State and Local Legislators, etc.
• Category VI - Universities, Colleges - Texas A&M, Concordia University, etc.
• Category VII - For Profit, Commercial Organizations - Businesses, Corporations, etc.

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Access the Facility Usage Fee Schedule (effective July 1, 2024). (PDF)

Access the Facility Usage Fee Schedule (effective July 1, 2025). (PDF)

NOTICE:

• Effective July 1, 2025; processing fees shall increase from $35.00 to $40.00. 
  
• Cancelation/Change Fee(s) will be assessed (at $50.00/Per Occurrence) after an event is confirmed by the Department of Procurement & eCommerce if a cancelation/change is requested by the Organization.

DISCLAIMER: An additional thirty (30) minutes before a scheduled event and one (1) hour after a scheduled event shall be added to Invoices. This additional time is required on all scheduled events for custodial staff preparation(s) and clean-up.

 North East Independent School District follows the Centers for Disease Control and Prevention procedures and guidelines for Coronavirus.  [ https://www.cdc.gov/ ]  

For 2025 - 2026 school year, an additional disinfecting fee shall apply at $50.00 per event and additional custodial services may be assessed for after-event clean-up. 

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The Facility Reservations Office (FRO) accepts the following credit cards as a form of payment:

The FRO offers Renters with online payment options through CardPointe Hosted Payment Page (HPP).  HPP is a real-time transaction management system.
The HPP process offers the ease of being able to pay for a fee 24 hours a day/7 days a week and the payment can be made with a credit card.  The HPP system also has the option to store your card on file and access, as needed and when needed through a simple, efficient, and secure login platform.

Click this PAY NOW link or these images to securely submit a payment through the CardPointe Hosted Payment Page (HPP).
HINT:  Keep the invoice/reservation number, campus name, and amount of invoice handy when processing the payment.

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All non-campus groups must provide support documentation for claims stated on the Facility Rental Application for both Nonprofit and Forprofit.  Examples of support documentation include a State-issued Certificate of Formation which indicates group name and profit designation, Internal Revenue Service indicating Group name and tax-exempt status, if applicable.  Groups must submit support documentation from both the federal level and state level.

All non-campus groups utilizing North East Independent School District buildings must provide Federal Level and State of Texas non-profit groups and that are based in and serve the residents of NEISD. Athletic facilities are available only to youth-oriented groups.  Non-Profit / For-Profit Youth Sports Groups utilizing an North East Independent School District (NEISD) athletic facility must first be considered by the Executive Director of the Athletics Department prior to obtaining a web account and submitting facility usage requests. Youth Sports requests are considered by age-appropriate levels; e.g., elementary school-aged children at an elementary school and middle school-aged children at a middle school.  For high school-aged children, contact the NEISD Athletics Department directly at (210) 356-6900 since the FRO is not authorized to rent high school athletics venues for youth sports.  

Facilities are not available to individuals and are not to be used for fund-raising purposes, whether non-profit or for-profit.

• Access a sample of State of Texas non-profit organization. (PDF)

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The Department of Procurement & eCommerce is not authorized to rent this venue. Contact Adult & Community Education at (210) 407-0140 for guidelines, pricing, contract, and any additional information that may be necessary.

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Due to the NEISD's KIN Program (AfterSchool Child Care Program) and other after-school activities at the secondary level campuses, the earliest that any outside organization may have access to any NEISD Facility is 6:30 pm. Additionally, Groups MUST adhere to the contract terms of an Agreement. Groups are only authorized to the Area(s), Date(s), Start Time, and Stop Time as identified in the Use and Indemnification Agreement. Failure to adhere to policy may result in a Group losing its facility reservation privileges. Any remittance submitted for the use of facility is non-refundable.

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Food Trucks are not authorized at any NEISD Facility.

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